Revised rules for collection and refund of fees in Government and Private Colleges which come under Direct Payment Scheme in Kerala State.

• Tuition fees will be collected in June for the academic year. The fees, including the special fees prescribed and the caution deposit, will be collected from the students of senior classes within a period of consecutive working days, beginning from the date of the reopening of the college. In the case of junior classes, the installment of tuition fees due until the date of admission, along with the special fee and caution deposit, will be collected on the date of admission.

• The Principal is competent to change the fee date for a particular class/classes as fixed to an earlier or subsequent date if it happens that the college is ordered to remain closed by a competent authority on the particular date originally proposed for the collection of fees. In such a case, a copy of the notice from the Principal notifying the change in fee date should be preserved and produced for audit purposes.
• If any student fails to pay the fees on the due date, he/she shall be liable to pay a fine of Rs. 50 along with the fees on or before the 10th day after the due date. If the 10th day happens to be a holiday, the next working day will be counted as the 10th day.

• If the fees, along with the fine of Rs. 50, are not paid on or before the last date fixed, the name of the student will be removed from the rolls of the college with effect from the date following the expiry of this period, and the student will not get the benefit of attendance from the date of removal from the rolls of the college. If the student is to be readmitted, he/she must apply for special permission from the Principal and must remit all arrears of fees for readmission. The re-admitted student will get the benefit of attendance only from the date of readmission.
• The name of defaulters of fees should be published on the notice board immediately after the expiry of the last opportunity fixed for payment
• Students who are admitted for a term for making up the shortage of attendance of the course that the student was undergoing should pay one-third of tuition fees for the year together with full special fees and caution deposit at the time of admission. Only those former students of the respective colleges should be admitted as term students.
• In the case of casual students, all fees including special fees and caution deposit due for the entire year will be collected at the time of admission.
• Every student is liable to pay the prescribed fee for the whole term during any part of which his/her name is on the rolls of the college. Provided that, if a student in the Arts, Science, and Sanskrit College for the Degree or Post Graduate course, after obtaining a transfer certificate from the institution, is admitted to the same course of study in any other similar college, he/she shall not be called upon to pay over and again the fees already paid for the term in the college that issued the T.C., but special fees and caution deposit will have to be paid to the new college.
• The rules are uniformly applicable to Private and Government colleges and, as such, the transfer from one institution to another can include cases of transfer from a Private College to a Government College and vice versa, as well as from a college affiliated with another University in the State.
• Merely producing the receipt issued by the former institution towards payment of fees will not be sufficient. In addition, a certificate bearing the seal of the institution and issued by the Head of the institution that issued the TC, stating that the fees for the specified period (period and instalments to be specified) in respect of that particular student (name and appropriate particulars to be specified), and specifying also the Head of account, chalan number, and date of remittance, must be produced.
• A student who leaves a particular college affiliated with any of the Universities in Kerala and joins another college so affiliated during the course of a term, consequent on the transfer of any of his/her parents who is/are employees of the Government or otherwise, is liable to pay the fees prescribed for the term concerned only to the college from which he receives the Transfer Certificate. He/She should produce the receipt at the college where he/she joins afresh.
• In the case of students admitted late after the commencement of the academic year, the fees for the year, if any must be collected at the time of admission.
• If any particular term, a student who stands admitted in the college but did not attend any of the class , request permission to discontinue his/her studies in that college and take T.C. on that accord, the refund of fees may be ordered in his/her case. The claim for refund in such case should be preferred by the student with the Principal by submitting an application within 2 months from the date of leaving College as revealed from the entries in the Transfer Certificates issued to the applicant. If the application for refund is not submitted before this period, claim for refund will be forfeited.

Explanatory Note:-

A student who stands promoted to the next class at the end of each academic year may not attend the higher class in the succeeding academic year. As such the liability to pay fees in the succeeding year will arise only if the student concerned pursues his/her studies in the succeeding year. A student so promoted, if he/she pays the first instalment of fees in the succeeding year, but takes T.C. without attending any class of the succeeding year, is entitled for refunded of fees, provided for in rule 14.

• Refund of fees, including special fees, once remitted, will not be granted to students who have already paid the tuition and other special fees for one particular course in an Arts and Science College or Sanskrit College and who join another professional or technical course in a college or institution offering a different course or institution, and not coming under the Director of Collegiate Education or under the scheme of direct payment.
• The principals of the Government institutions under the Director of Collegiate Education are empowered to sanction refund of fees in all cases mentioned above.
• In respect of Private Arts and Science Colleges coming under the direct payment system, the respective Zonal Deputy Directors of Collegiate Education are empowered to sanction refund of fees. Where the term ‘fee’ is mentioned, it refers to tuition fees alone.
• Explanatory Note:- Rule 15 must be read in the context of Rule 14, which stipulates that a student admitted to a college will be eligible for a refund if he/she has not attended any class prior to taking the Transfer Certificate. So long as this condition is satisfied, the student has eligibility for a refund under Rule 15, irrespective of whether he/she is discontinuing studies in the college with or without the intention of proceeding with further studies in a different institution, whether it is for a professional or non-professional course.

• These rules shall be deemed to have come into force with effect from 1st June 1972, i.e., the date of implementation of the scheme of direct payment.
• All claims for refund arising from the retrospective application of these rules: (i.e., claims pertaining to the period from 1st June 1972 to the date of publication of these rules in the Government Gazette) should be preferred by the students concerned to the Principal of the college by submitting an application. In the case of Private Arts and Science colleges, a copy of this application will be given to the Deputy Director of Collegiate Education also.”